Data export formats
Effective: 19 October 2026
The online register of data structures and formats referred to in Section 17 (Switching and exit) of our Terms of Service. It lists what you can take with you, in which format, and what is self-service today.
1. Self-service export
An account owner can download the workspace export from the dashboard at any time, free of charge, after confirming their identity again. It is one JSON file (UTF-8), streamed as a download, with a header (schema version, export time) and one array per section:
| Section | Contents |
|---|---|
profile | Workspace settings and profile (credentials, access tokens and our internal settings removed) |
briefs, meeting_preps, meeting_briefings | Daily briefs, meeting prep packets and meeting briefings, decrypted |
meeting_recordings | Meeting transcripts received from your meeting tool, with speaker labels and metadata, decrypted |
followups, tasks, notes, decisions | Follow-ups, tasks, notes and drafts with their edits, decrypted |
task_suggestion_decisions | Your answers to suggested tasks (added, dismissed or later), stored as a coded key with no text |
memories, memory_archive | Memory entries, active and archived, decrypted |
conversations, conversation_turns | Chat conversations with the assistant |
email_triages, inbox_actions | How incoming email was classified and what was done with it |
documents | Data Room documents: metadata, the extracted text and, for small files, the original file (larger files are listed by name and size) |
jobs, flow_runs | Workflows and scheduled jobs, and the record of each run with its outputs |
notifications, in_app_notifications | Notifications sent to you |
crm_people, crm_companies, crm_deals, crm_projects, crm_stages, crm_stage_overlays, crm_project_stages, crm_project_people, crm_custom_field_defs, crm_custom_field_values | CRM records: people, companies, deals, projects, pipeline stages, who is on each project, and your custom fields with their values |
entity_briefs, memory_links | Briefs about people and companies, and the links between memory entries |
booking_blocks | Time you blocked for Book a slot: start and end date, times or all day, how it repeats, and your note |
bookings | Bookings guests made on your Book a slot pages: page, start and end, the calendar it went into, the guest's name, email and note, and whether it was cancelled (a hash of the guest's manage link, never the link itself) |
booking_links | Your Book a slot pages: name, description, meeting length, location, weekly hours, time zone, limits (buffers, notice, days ahead, per-day cap, start times), whether the page is on, and its link |
social_clients, social_connections, social_posts, social_scheduled_posts, social_media, brand_voices | Social Media Planner: your brands, their connected social accounts, posts and drafts, when and where each post goes out, image and video details (not the files) and each brand's voice |
signature_requests, signature_request_recipients | Documents you sent for e-signature, who was asked to sign and when they did |
folders, document_versions | Your Data Room folders and the details of earlier file versions (not the files) |
recruiting_projects, gamma_decks, email_signature_images, mailbox_drafts | Your recruiting projects and their criteria, presentations made with Gamma (title and link), the images in your email signature, and the mailbox ids of drafts the assistant saved |
legal_acceptances, memory_sources | The Terms and DPA versions accepted for your workspace and when, and where each memory came from |
audit_summary | How many times each kind of recorded action happened in your workspace (model calls, edits, sign-ins and admin actions) |
consent_records, marketing_consent, usage_summary | Your consent history (including acceptance of the Data Processing Agreement and any consent to product update emails) and how many AI requests your workspace made |
2. On request
The following data is not included in the self-service file and is available on request. Email privacy@random-assistant.com and we deliver them within the transitional period of a switch (Terms Section 17), free of charge:
- Data Room originals, in the format you uploaded (for example PDF or DOCX), and signed documents as PDF with their audit trail.
Mail and calendar content stays in your own mailbox and calendar provider; we keep copies only for the retention periods in the Privacy Policy.
3. Not exported
Our system prompts, internal scoring and system logs that do not relate to you, because exporting them would disclose our trade secrets (they fall outside exportable data as defined in Data Act Art 2(38)). Your data is never withheld on that ground.