Random AssistantvsAI chatbot
Built for the client desk, not the blank box.
A chatbot answers what you ask. Random Assistant works from your mail, calendar and CRM, drafts the next step into your Drafts or an approval card, and stores your data in the EU on a small-team plan. The reference product in the table is ChatGPT Business.
| Random Assistant | AI chatbot | |
|---|---|---|
| EU data residency | Every workspace: what Random keeps is stored in the EU, AI requests in EU data centres | Not on Business; Enterprise onlychatgpt.com/pricing |
| Your inbox | Sorted as mail arrives, with reply drafts in your Drafts folder | Connects tools like Microsoft 365 for use in chatchatgpt.com/pricing |
| CRM | Built in (people, companies, pipeline), or HubSpot, Pipedrive or Attio connected | No CRM among its Business plan featureschatgpt.com/pricing |
| Follow-ups | Listed for you: what you promised in sent mail, and replies you are still waiting for, with the next message drafted for your OK when it is a message | No follow-up list among its Business plan featureschatgpt.com/pricing |
| Data Room and e-signatures | Built in | Neither among its Business plan featureschatgpt.com/pricing |
| Memory | Random Brain remembers people, deals and preferences; you can see, edit or forget it | Memory with past chats: "Coming soon" on Businesschatgpt.com/pricing |
| How AI use is billed | EUR 99 a month or EUR 990 a year, final price, no VAT charged, 7-day free trial; fair use, no credits, no top-ups | Business USD 20 per user a month billed yearly (USD 25 monthly), from 2 users; more access is bought as creditschatgpt.com/pricing, help.openai.com/en/articles/8792828 |
Reference product: ChatGPT Business. Facts from chatgpt.com and help.openai.com, read 14 Oct 2026. Prices as published there.
- EU residency without an Enterprise contract
What Random keeps is stored in the EU on the standard plan.
- It starts from your desk
Your inbox, calendar and CRM are already there, not a blank prompt.
- Every outside action waits for you
Drafts land where you send from. Invites, signature requests and writes to connected tools wait for your approval.
Moving over
Three steps, and no model to choose.
- Start the 7-day trial and connect Gmail or Microsoft Outlook and your calendar with a sign-in.
- Ask in plain language, in German or English.
- Connect your CRM, or start in the built-in one.
Questions
Which AI model does it use?
It picks the model for each task. AI requests go to EU data centres.
Is my data used for training?
No. Your data is not used to train AI models.
Can it send email?
No. It drafts into your mailbox; you send.
What does it cost?
EUR 99 a month or EUR 990 a year, final price, no VAT charged, after a 7-day free trial. AI use is included under fair use; there are no credits to buy and no top-ups.
For client work, Random Assistant is the assistant that already knows the desk, stores your data in the EU and waits for you before anything leaves.
Try free for 7 days