Random AssistantvsSeparate tools
One desk, one contract, one place for the data.
A typical small-team stack has a CRM, a file store, an e-signature tool and an AI email add-on, each with its own bill, login and data processing agreement. Random Assistant does that work in one product, with one sub-processor register, and what it keeps stored in the EU.
| Random Assistant | Separate tools | |
|---|---|---|
| Subscriptions | One: EUR 99 a month or EUR 990 a year, final price, no VAT charged | One per tool, each with its own pricing pagepipedrive.com/en/pricing, dropbox.com/business/plans-comparison, ecom.docusign.com/plans-and-pricing/esignature |
| CRM | Built in, or your HubSpot, Pipedrive or Attio connected | A separate CRM subscription, for example Pipedrive Litepipedrive.com/en/pricing |
| Documents | A Data Room; files encrypted with a separate key per workspace | A separate file store, for example Dropbox Standarddropbox.com/business/plans-comparison |
| E-signatures | Built in, sent from the Data Room after your approval | A separate e-signature tool, for example Docusign eSignatureecom.docusign.com/plans-and-pricing/esignature |
| Data processing agreements | One DPA and one public sub-processor register | One per vendorpipedrive.com, dropbox.com, docusign.com |
| Data location | Database and files stored in the EU; AI requests in EU data centres | Set by each vendor; one register per vendor to checkpipedrive.com, dropbox.com, docusign.com |
Example vendors from pipedrive.com, dropbox.com and docusign.com, read 14 Oct 2026. Every stack differs, so prices are not added up.
- One place for the deal
The email, the contact, the contract and the signature meet in one place.
- One contract, one register
One DPA and one sub-processor register to check, not four.
- One assistant sees it all
It works across mail, calendar, CRM and documents, so you stop copying between tabs.
Moving over
Three steps, then retire what you no longer open.
- Start the 7-day trial and connect Gmail or Microsoft Outlook and your calendar with a sign-in.
- Keep your CRM connected (HubSpot, Pipedrive or Attio), or start in the built-in one.
- Move active contracts into the Data Room and send new ones for signature from there.
Questions
Do I have to drop my CRM?
No. Connect HubSpot, Pipedrive or Attio; writes to it wait for your approval.
What does Random Assistant replace?
The AI email add-on, a basic e-signature tool and a file store for client documents, and the CRM if you use the built-in one.
Where is my data?
Stored in the EU, with every sub-processor and its location in one public register.
What does it cost?
EUR 99 a month or EUR 990 a year, final price, no VAT charged, after a 7-day free trial. AI use is included under fair use; there are no credits to buy and no top-ups.
One desk instead of four tabs: Random Assistant brings the work and the data together, in the EU, under your approval.
Try free for 7 days