Automations

Automations has two tabs. Workflows are the standing jobs you set up; Built-in lists what Random does on its own, each with a switch.

Workflows

Describe or build
Press New workflow and describe it in a sentence, or dictate it. Random drafts the trigger and the steps for you to review. You can also start from a blank canvas.
You
Pick a trigger
On a schedule, When an email arrives, When a file is added, or Run from chat.
Trigger
Add steps
Get a document, summarize it with AI, branch with If / then, then write with Draft an email, Create a document or Notify me. Put Wait for my approval wherever you want to check first.
Steps
Test, then switch on
A Test run shows what the steps would produce, without saving a draft or sending a notification.
Test

What a workflow can send

A workflow drafts and notifies. Draft an email saves a draft in your mailbox and never sends it. Notify me reaches only you: in the app, or by email to one of your own connected inboxes. One step reaches other people: Send a calendar invite books a meeting and emails the invite to its attendees, and only after you approve it. Update the CRM and Draft a calendar event wait for your approval too; a drafted event is created without emailing guests.

Built-in

Built-in automation	Default	What it does
Generate meeting prep	On	Prep for external meetings in the next 24 hours.
Sort the inbox automatically	On	Sorts unread mail and writes reply drafts.
Track follow-ups	On	Finds promises and replies you wait on. Never creates tasks.
Remember context	On	Saves lasting facts for later work.
Auto-detect language	On	German meeting prep when every attendee has a German, Austrian or Swiss address.
Workflow failure alerts	On	Tells you when a workflow run fails.
Stage CRM notes	Off	A note for your connected CRM after a meeting recap.
Web research	Off	Lets Random search the web and read pages you ask about.

Only the workspace owner can change these switches. More on what waits for you: Approvals.